Resources

An organized recordkeeping system begins before a disaster, yet maintaining this system throughout the disaster should also be part of a municipality’s recovery strategy. During CDBG-DR grant closeout, audits are a given for any grantee; having well-organized and properly-documented records will make the audit process much easier.  

HUD conducts audits of CDBG-DR grants to ensure that funds are used properly and that all funded activities are in compliance with its regulations and standards. Audits are a given; grantees should understand that they will be audited and know how to prepare for this part of the process.  

The closeout report demonstrates to HUD that all activities under the disaster relief grant are complete – and verifies that these activities are eligible and meet a national objective. The HUD field office will confirm that the grantee has either exhausted all funds or that leftover funds have been returned, and met all reporting and… Read more

CDBG-DR grantees are responsible for ensuring that programs and program participants – including subrecipients, developers, contractors and other funded entities – comply with state, local and federal government monitoring policies. To ensure compliance, grantees will develop a compliance monitoring policy for the CDBG-DR program and must verify compliance through accurate reporting and recordkeeping that spans… Read more

The final inspection ensures that all work specified in the contract under the grant is complete and compliant. Although the final inspection approach can differ by program, it should verify that all construction efforts are complete under the program, as well as ensure that all program records are available for general administration, each applicant, and… Read more

The damage assessment portion of the process identifies the full extent of the damage to each individual structure and provides a detailed scope of the work to be done on the structure. This phase includes a design consultation, in which the assessor conducts a detailed assessment of the interior and exterior of the structure to… Read more

In active recovery, localities hire contractors to perform construction, administration and other tasks. However, CDBG-DR funds recipients must follow federal procurement rules, as well as state and local government laws and regulations.

The appeals process provides a path for homeowners to complain and challenge a ruling on their application, which often results in expanding what is allowable under the program. Procedures for appeals may be determined by the program administrator, and generally allow for the homeowner to appeal during any point in the process.

Construction management includes oversight of contractors, project controls, cost estimating, quality control, program guidelines, and conformance to building codes. A grantee may provide construction management internally or hire a contractor to perform these tasks.