Program administration requires a significant amount of time and effort, which can place a heavy burden on localities — especially on those already coping with the disorganization following a disaster. Failing to comply with CDBG-DR program regulations can result in localities having to pay funds back to HUD. Before pursuing CDBG-DR funding, consider if your… Read more
Immediately after disaster strikes, localities must quickly pull together disaster recovery teams and find funding for recovery efforts. Although any natural disaster can be devastating, community leaders can take a few strategic steps at the very start of post-disaster response to set the community up for immediate and long-term recovery success, allowing them to rebuild stronger… Read more
Disaster recovery can be a long, drawn-out process that takes a toll not only the community members, but also on local governments that have to provide routine services while also working to rebuild and restore the community. When disaster recovery exceeds the capacity of a local governments’ staffing capabilities and skillsets, consulting with a small,… Read more
Check the Federal Register Notices periodically to identify any additional recordkeeping requirements. HUD provides a list of required documentation, including general administrative records, financial records, project activity and more. Use these resources to develop checklists of requirements that staff can refer to.
Communities who have been through a presidentially declared disaster cannot stress enough the importance of detailed, proper record keeping systems from the day the disaster strikes, if not before. Use these tips to setup a record keeping system in your own locality that ensures compliance with FEMA documentation requirements. Have a well-defined system in… Read more
Include project timelines, cost estimates and designated roles and responsibilities in written project execution plans to help ensure FEMA compliance. Seek help from your Public Assistance Coordinator (PAC) to provide technical assistance and ensure projects are compliant with Public Assistance guidelines.
Natural disasters often strike with little warning. However, if your locality is in an area that experiences disasters in a particular season (such as hurricanes or severe snowstorms), taking a proactive approach to disaster planning each year as the season approaches can make a noticeable difference in your ability to respond and recover if a disaster… Read more
Regular, consistent communications are crucial functions of incident command during a natural disaster. During the response phase, it can be easy to lose track of stakeholders outside the immediate response team. Use these guidelines to identify gaps in the stakeholders identified in your communications plan during the disaster planning process. New staff members who are… Read more
Throughout the disaster recovery process, local governments must ensure that all communications efforts send a consistent, accurate message to citizens, the media, vendors, the business community, volunteers and internal departments. This is much more easily managed with a single point of contact for communications. This contact will typically be the designated Public Information Officer (PIO),… Read more
During disaster response and recovery, mass messaging allows the community to hear the same message at the same time. This not only helps reducing the burden on public information officers, it also prevents confusion and misinformation. Use these tips to help manage make your mass messages more effective. Have clear roles and responsibilities for creating and sending… Read more
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